Add Alternative Text To A Chart In Excel
Excel is a powerful tool for data analysis and visualization. Charts are an essential part of this process. They help to visualize complex data in a simple and easy-to-understand way. However, not everyone can see the chart in the same way. People with visual impairments may not be able to read the chart. This is where alternative text comes in. Alternative text is a description of the chart that can be read by screen readers. In this article, we will show you how to add alternative text to a chart in Excel.
Step 1: Select the Chart
The first step is to select the chart you want to add alternative text to. Click on the chart to select it. You should see the chart border and handles appear.
Step 2: Access the Format Chart Area Pane
Next, you need to access the Format Chart Area pane. Click on the Chart Tools tab on the ribbon. Then, click on the Format tab. You should see the Format Chart Area pane appear on the right side of the screen.
Step 3: Add Alternative Text
Now, you can add alternative text to the chart. In the Format Chart Area pane, click on the Size & Properties icon. Then, click on the Alt Text tab. You should see a box labeled Description. Enter a description of the chart in this box. Be sure to keep the description concise and descriptive.
Step 4: Save Your Changes
Finally, save your changes. Click on the File tab on the ribbon. Then, click on Save or Save As. Your chart now has alternative text that can be read by screen readers.
Conclusion
Adding alternative text to a chart in Excel is a simple process that can make a big difference for people with visual impairments. By following these steps, you can ensure that everyone can access and understand your data visualizations. Remember to keep the description concise and descriptive. Happy charting!
