Import Chart Of Accounts From Excel To Quickbooks Desktop
Introduction
Quickbooks Desktop is an accounting software that helps small business owners manage their finances efficiently. One of the important features of Quickbooks Desktop is the Chart of Accounts, which is a list of all the accounts used by the business. Importing the Chart of Accounts from Excel to Quickbooks Desktop can save a lot of time and effort for the users. In this article, we will discuss the steps to import Chart of Accounts from Excel to Quickbooks Desktop.
Step 1: Export Chart of Accounts from Excel
The first step is to export the Chart of Accounts from Excel in the required format. The format should be compatible with Quickbooks Desktop. The recommended format is .iif (Intuit Interchange Format) file. To export the Chart of Accounts from Excel in .iif format, follow the below steps:
- Open the Excel file with the Chart of Accounts.
- Select File > Save As.
- In the Save As window, select the location where you want to save the file.
- In the Save as type drop-down, select .iif.
- Click Save.
Step 2: Open Quickbooks Desktop
The second step is to open Quickbooks Desktop and create a backup of the company file before importing the Chart of Accounts. To create a backup of the company file, follow the below steps:
- Open Quickbooks Desktop.
- Select File > Backup Company > Create Local Backup.
- In the Backup Options window, select the location where you want to save the backup file.
- Click Next.
- Follow the on-screen instructions to create the backup file.
Step 3: Import Chart of Accounts
The third step is to import the Chart of Accounts from Excel to Quickbooks Desktop. To import the Chart of Accounts, follow the below steps:
- Open Quickbooks Desktop.
- Select File > Utilities > Import > IIF Files.
- In the Import window, select the .iif file that you exported from Excel.
- Click Open.
- Follow the on-screen instructions to complete the import process.
Step 4: Verify Chart of Accounts
The fourth and final step is to verify the imported Chart of Accounts in Quickbooks Desktop. To verify the Chart of Accounts, follow the below steps:
- Open Quickbooks Desktop.
- Select Lists > Chart of Accounts.
- Verify that all the accounts are listed and the account types are correct.
Conclusion
Importing the Chart of Accounts from Excel to Quickbooks Desktop can save a lot of time and effort for the users. The above steps are simple and easy to follow. By following these steps, users can import the Chart of Accounts from Excel to Quickbooks Desktop efficiently.